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Request for Qualifications Submittals Opening- City Hall Administrative Campus Continuing A&E Svcs


The City of Panama City Beach (the City), under the provisions of Section 287.055, Florida Statutes (the Consultant's Competitive Negotiation Act), hereby gives notice that a Request for Qualifications for professional services is invited from qualified architectural and engineering firms or teams to provide continuing architectural and engineering design services related to the ongoing redevelopment of the City of Panama City Beach City Hall Administrative Campus. Statements of Qualification (SOQ) will be received by the City Manager’s Office located at 110 South Arnold Road, Panama City Beach, FL 32413 until 2:00 PM (CST) on April 4, 2017. Submittals will be publicly opened and receipt acknowledged immediately thereafter.  The qualifications and other information should be submitted in strict compliance with the directives provided in the RFQ.  City is under no obligation; either express or implied, to reimburse responding firms for any expenses associated with preparation and submittal of the Statement of Qualifications in response to this request.

Statements of Qualification (SOQ) shall be submitted in a sealed envelope or box, plainly marked with respondent’s name, address, date, time of SOQ deadline and titled “Continuing A/E Services – Panama City Beach City Hall Administrative Campus.  Eight (8) copies shall be submitted. 

DESCRIPTION OF WORK:  As City needs and financial conditions permit, provide planning, design and construction administration services for construction, rehabilitation or renovation  of the several facilities constituting the Panama City Beach City Hall Complex located in the southwest corner of the intersection of Back Beach Road (Hwy 98 Alt) and Highway 79.  Proposed tasks generally include, but are not limited to:

  1. Facilitating the implementation, with updates, of the City Administrative Campus Master Plan and site design;
  2. Design of a new City Hall Administration facility;
  3. Design of a new Fire Department facility; and
  4. Design of auxiliary building(s) to support the Police and Fire Departments

The City envisions entering into a Continuing Contract for Services (without a fixed term) with the successful firm or team, with specific task authorizations for each proposed component listed above being negotiated and approved by the City on an as-needed basis.  Initially, the City envisions task authorizations for the first two listed City Hall complex items, with the possibility of adding the third item simultaneously.  Other task authorizations for subsequent or related items may follow at later dates, but no task is guaranteed.  The City is under no obligation, either express or implied, to contract for design or construction of any of the proposed components.  Authorized design tasks will also include all site work, including without limitation, utility services, drainage, stormwater attenuation and treatment, access roads, landscaping, irrigation and signage, and additional parking where required. The City recently completed work on an initial phase of the campus redevelopment, including a new Police Department building and Public Services building, together with associated infrastructure (stormwater, utilities, parking, access roads, landscaping, etc).  There is a potential for the Fire Department facility to be constructed at a location separate from the current campus.  This RFQ and subsequent Continuing Contract for Services will also apply to A/E services for the Fire Department facility if it ultimately is constructed elsewhere within the City.

A MANDATORY Pre-submittal meeting will be held at 10 A.M. (CST) on March 28, 2017, in the City Hall Council Chambers at 110 South Arnold Road, Panama City Beach, Florida 32413.  Point of Contact will be Mario Gisbert, City Manager, at 850-233-5100.  The lead architect in charge of and who will be responsible for design must attend the pre-submittal meeting.  SOQs will only be accepted from firms whose lead architect in responsible charge of design is in attendance at this pre-submittal meeting. A site visit will be provided after the pre-submittal meeting is concluded.


RFQ documents are available to the prospective Architect/Engineering Firm at the City Hall building,  110 South Arnold, Panama City Beach, FL 32413, and may be examined or obtained at this address on or after March 15, 2017.  All formal inquiries regarding this RFQ should be directed in writing to Mario Gisbert, City Manager, via email to his administrative assistant Jo Smith,

The City reserves the right to accept or reject any and all SOQs in whole or in part, to waive informalities in the RFQ documents, to obtain new SOQs, or to postpone the opening of SOQs, or if unable to negotiate a satisfactory contract to terminate all negotiations under the RFQ and proceed by whatever appropriate means it may elect.  Each Statement of Qualifications shall be valid to the City for a period of ninety (90) days after opening.

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